FAQ

What is a VTI number? In Belgium, a VTI number is a unique identification number assigned to accredited translators and interpreters by the Federal Public Service (SPF) Justice.

Purpose: It verifies that a translator or interpreter is officially accredited and recognized by the Belgian government.

Importance: It ensures the translator or interpreter meets professional standards and can be trusted with legal or official translations.

Proof of Accreditation: Holding a VTI number proves you are an accredited professional in translation and interpretation in Belgium.

An apostille is a form of authentication for documents intended for use in foreign countries.

Key Points:

  • International Recognition: Simplifies document recognition across borders.
  • Hague Convention: Part of the Hague Convention of 1961, eliminating the need for consular legalization.
  • Common Documents: Birth certificates, court documents, notarized documents, legal translations, diplomas, etc.
  • Issuing Authority: Typically issued by a government agency or Ministry of Foreign Affairs.
  • Format: In Belgium, it is issued digitally with a QR code and digital signature.

The translator can obtain an apostille, but only for the translation of your document, not the original.

Steps:

  • Affix their digital signature and stamp on the translation.
  • Submit the translation to the e-legalization platform.

An apostille can only be issued by the authorities of the country that issued the original document.

Process:

  1. Send the document back to your country of origin for apostille.
  2. The Ministry of Justice or Foreign Affairs in your home country will issue the apostille.
  3. Once issued, the apostille allows international use in Hague Convention countries.

Note: Belgium cannot issue an apostille for foreign documents.

No, you do not need an apostille for a document issued by your Embassy if it is intended for use within Belgium.

Why: Embassy-issued documents are typically recognized within Belgium without the need for an apostille.

Steps:

  • Check with the municipality to confirm their requirements.
  • Ensure the document is certified by the Embassy.